Administrative Assistant (Real Estate)

May 28, 2026

Job Overview We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.Core Tasks:<ul><li style="list-style-type:disc;">Monitor multiple inboxes to triage and respond to client questions and concerns</li><li style="list-style-type:disc;">Check plans and project documents for issues and escalate as needed</li><li style="list-style-type:disc;">Assist with phone outreach and triaging various calls to the office</li><li style="list-style-type:disc;">Work with brokers to collect and verify diligence items efficiently</li><li style="list-style-type:disc;">Perform ad hoc payment, invoice management, file management, etc</li><li style="list-style-type:disc;">Manage a calendar including scheduling, meetings, and travel arrangements</li><li style="list-style-type:disc;">Serve as a contact between employees, clients, and external partners / vendors</li><li style="list-style-type:disc;">Prepare/ edit correspondence, communications, presentations, reports, and other docs</li><li style="list-style-type:disc;">Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items</li><li style="list-style-type:disc;">Perform other ad-hoc tasks with limited instruction as needed</li><li style="list-style-type:disc;">Assist with project management and KPI tracking tasks</li><li style="list-style-type:disc;">Create SOP documents for various processes and update over time</li><li style="list-style-type:disc;">Assist with personal tasks as needed</li></ul>Must-Haves:<ul><li style="list-style-type:disc;">3+ years experience in an admin role in a real estate setting</li><li style="list-style-type:disc;">Strong (C-level) verbal and written English communication skills</li><li style="list-style-type:disc;">2+ years experience with project management-related tasks and tools</li><li style="list-style-type:disc;">Basic - intermediate skills with Excel / Google Sheets</li><li style="list-style-type:disc;">Strong organizational and planning skills with an entrepreneurial mindset</li><li style="list-style-type:disc;">Excellent time management skills and ability to multitask and prioritize</li><li style="list-style-type:disc;">Familiarity with Slack and Zoom for internal team coordination / communication</li><li style="list-style-type:disc;">Ability to work full-time CST</li></ul>Nice-to-Haves:<ul><li style="list-style-type:disc;">Experience managing various organic social pages</li></ul>

Back to blog

DISCLAIMER