Executive Assistant & Strategic Operations Coordinator | AI & Salesforce Proficient

June 11, 2026

About the Role We are seeking a highly proactive, organized, and tech-savvy Executive Assistant / Strategic Operations Coordinator to support leadership across two growing businesses: - a micro private equity firm specializing in small business acquisitions across the United States, and - a leading organization in the pet care industry currently focused on operational growth and modernization. This role goes well beyond a traditional task-based virtual assistant position. We are looking for someone who can become a true extension of the executive — capable of managing workflows, improving systems, leveraging AI tools effectively, anticipating challenges, and driving operational efficiency across both organizations. The ideal candidate is organized, resourceful, detail-oriented, communicative, and comfortable thriving in fast-moving entrepreneurial environments. Key ResponsibilitiesExecutive & Administrative Support ● Manage multiple inboxes and calendars across two companies ● Prioritize communications and flag urgent matters ● Draft and respond to emails on behalf of the executive ● Coordinate meetings, scheduling, travel, and follow-ups ● Organize tasks, action items, and ongoing priorities ● Prepare summaries and follow-up communications from recorded meetings and calls AI & Workflow Optimization ● Assist in organizing systems, documentation, and internal workflows ● Use Claude and other AI tools to support operational workflows ● Improve AI-generated outputs to ensure professional, human-quality communication ● Help develop and maintain SOPs (Standard Operating Procedures) ● Identify opportunities to improve processes and operational efficiency <div>Research & Operations ● Conduct business, vendor, and market research ● Evaluate software tools and operational alternatives ● Support due diligence and operational review processes ● Assist with relationship management and business development activities ● Help maintain project organization across multiple initiatives</div> <div> Strategic Support ● Anticipate needs and proactively solve problems ● Provide thoughtful feedback and recommendations ● Help the executive stay organized, focused, and accountable ● Gradually take ownership of recurring operational responsibilities ● Serve as a trusted operational partner over time</div> Ideal Candidate Profile<div>Required Skills & Experience ● Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role ● Excellent written and verbal English communication skills ● Strong organizational and time-management abilities ● Experience managing executive inboxes and calendars ● Comfortable handling confidential information ● High attention to detail and follow-through ● Strong internet research and analytical skills ● Self-starter with strong initiative and problem-solving ability Technical Requirements ● Strong proficiency with Claude AI or similar AI productivity tools ● Familiarity with Gmail, Google Workspace, and common productivity tools ● Experience with project management platforms and SOP documentation ● Comfortable learning new software quickly ● Familiarity with CRM systems such as Salesforce is a plus</div> Personality & Working Style<div>The ideal person is: ● Proactive and naturally curious ● Outgoing, communicative and confident ● Comfortable asking thoughtful questions ● Adaptable and solutions-oriented ● Able to balance independence with collaboration ● Open to feedback and willing to provide constructive feedback in return ● Motivated by solving problems and improving systems</div> <div> This is not a role for someone who only wants highly repetitive task execution. We are looking for someone who enjoys thinking critically, improving operations, and becoming an integral partner to leadership.</div> Success in This Role Looks Like<div>● The executive becomes significantly more organized and focused ● Communication workflows become streamlined ● AI tools and systems are leveraged more effectively ● Operational bottlenecks are proactively identified and solved ● The assistant evolves into a trusted strategic partner and extension of leadership</div> <div>$1,500 - $1,800 a month</div><div>Full Time US Timezone (PST) </div> <div data-qa="closing-description"> Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM <div data-qa="ai-disclaimer"> </div></div>

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