Executive Assistant Zurich Duo

<span class="jobdescription"><div></div><div> <p>Our Opportunity </p> </div> <div> <p>Looking for a challenging and inspiring work environment within a creative in-house agency, supporting Zurich, that puts innovation at the heart of its operations? Zurich Duo, a spin-off of Zurich Group operating independently in Barcelona, combines entrepreneurial agility with the resources and stability of a global leader. We deliver creative, strategic, and experience-led services for internal stakeholders.  </p> </div> <div> <p>Imagine if you could support leaders transforming how we approach creativity, design and digital strategy and be a part of a multicultural, world-class team who believes in helping you reach your full potential. </p> </div> <div> <p> </p> <p>Your role </p> </div> <div> <p>As an Executive Assistant at Zurich Duo, your main responsibilities will involve </p> </div> <div> <ul style="list-style-type:disc"> <li> <p>Provide full secretarial and administrative support to several executives within any unit or department in the most effective, efficient way.  </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Schedule and maintain calendar of appointments </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>May be requested to edit (or copy/type) and format documents/presentations under clear direction from the manager </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Manage and coordinate all travel itineraries and expenses reports </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Welcome/interact with visitors promptly </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Organize events, meetings and conferences including the coordination of facilities and caterings </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments, booking meeting rooms and setup of video conference systems </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>May take part in well-defined meetings and record minutes of the discussion </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Assist in training or briefing of new employees </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Helps coach and develop those individuals that are new to the role or in need of support and assistance </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Collaborate in the internal initiatives to support the organization and contribute to Zurich Duo’s goals  </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Any additional tasks as assigned </p> </li> </ul> </div> <div> <p> </p> <p>Your Skills and Experience </p> </div> <div> <p>As an Executive Assistant your skills and qualifications will ideally include:  </p> </div> <div> <ul style="list-style-type:disc"> <li> <p>At least 5 years´ experience working as an Executive Assistant in an international company with top level executives  </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Experience working in a multi-cultural environment involving elements of office management and/or supporting team projects </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Experience working remotely with managers (i.e. based in a different location)  </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams)  </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Excellent verbal and written communication skills in English and Spanish </p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li> <p>Good teamwork skills  </p> </li> </ul> </div> <div> </div> <p><strong>You are the heart & soul of Zurich! </strong></p> <p>At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right? </p> <p>We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step. </p> <p>Let’s continue to grow together!</p> <ul> <li>Location(s):  ES - Barcelona </li> <li>Remote working: </li> <li>Schedule: Full Time</li> <li>Recruiter name: Marla Spannring</li> <li>Closing date:</li> </ul> </span>