Senior Executive Assistant (Must live in NY, MA, or CT)

July 23, 2026

Duration: 12-month contract with extensions and possible conversionPay Rate: $40-$60/hrLocation: Fully Remote Must-Haves:<ul><li>AA/AS degree and 6+ years of relevant administrative experience</li><li>Executive administrative support experience</li><li>Strong calendar management and scheduling experience</li><li>Experience coordinating domestic and international travel</li><li>Proficiency with Microsoft Office Suite (M365, Outlook, Word, Excel, PowerPoint)</li><li>Excellent organizational, multitasking, and time management skills</li><li>Ability to work in a fast-paced, versatile environment</li><li>Strong attention to detail and ability to maintain confidentiality</li><li>Experience communicating across multiple teams, stakeholders, and time zones</li><li>Ability to navigate large organizations and support senior leadership</li></ul> Plusses:<ul><li>Experience supporting multiple executives simultaneously</li><li>Experience in a manufacturing, OEM, engineering, or technical environment</li><li>Site operations or office management experience</li><li>Visitor management and conference room coordination experience</li><li>Safety and environmental readiness coordination experience</li></ul> Day-to-Day:<ul><li>Manage executive calendars and coordinate meetings</li><li>Schedule and support internal/external meetings and video conferences</li><li>Resolve scheduling conflicts and maintain calendar accuracy</li><li>Anticipate executive and stakeholder needs related to meetings and events</li><li>Represent leadership professionally when interacting with internal and external partners</li><li>Drive team communications and follow-up correspondence</li><li>Coordinate domestic and international travel logistics</li><li>Process expense reports and mileage reimbursements</li><li>Prepare conference rooms, catering, and meeting logistics</li><li>Maintain organizational charts and administrative documentation</li><li>Support special projects and additional administrative initiatives</li><li>Coordinate onsite visitor workflows and arrival processes</li><li>Support visiting teams with workspace, materials, and resources</li><li>Manage conference room readiness, technology setup, and supplies</li><li>Assess site safety and environmental readiness needs and escalate concerns</li><li>Route invoices and provide general site operational support</li></ul> Job Description:Insight Global is seeking an Executive Administrator for a top OEM client. This individual will provide high-level executive support while also serving as a key contributor to day-to-day site operations. The ideal candidate will manage complex calendars, travel coordination, meeting logistics, executive communications, and expense reporting while ensuring visitors and onsite teams have a seamless experience. This role requires exceptional organization, proactive problem-solving, strong communication skills, and the ability to thrive in a fast-paced environment supporting stakeholders across multiple time zones. The position offers a unique blend of executive administration and site operations support, making it a great opportunity for a highly adaptable professional who enjoys owning multiple responsibilities and driving operational excellence. Compensation:$40 - $60 per hour Exact compensation may vary based on several factors, including skills, experience, and education.

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