Senior Fund Administrator

<p><strong>KEY FUNCTIONS</strong></p> <ul><li>Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;</li><li>Responsible for a portfolio of clients and acting as the direct point of contact;</li><li>Ensure all transactions pertaining to the management of the clients' affairs are executed timely and efficiently;</li><li>Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV's; </li><li>Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence; </li><li>Prepare capital calls / drawdown notices and having same approved by the Board / GP; </li><li>Ensure that drawdown trackers are properly maintained and share registers are up to date; </li><li>Prepare and review written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.); </li><li>Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising); </li><li>Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking; </li><li>Circulate quarterly management accounts / capital account statements to investors; </li><li>Support the NAV review and sign off in accordance with set procedures;</li><li>Assist the accounting team for the finalization and filing of annual audited financial statements;</li><li>Co-ordinate and resolve all fund-related issues;</li><li>Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion;</li><li>Provide a high standard of customer service to clients;</li><li>Proactively resolve clients issues and escalating as required;</li><li>Build and maintain good relationship internally with juniors, peers and line manager;</li><li>Lead, coach and provide direction to junior fund staff in all areas of their work.</li><li>Maintaining proper and complete file for each client – physical as well as on the DMS;</li><li>Ensuring that the required information is uploaded and updated on the relevant internal systems in place;</li><li>Dealing with enquiries by email and by telephone, supplying information relating to funds' portfolios;</li><li>Ensure KYC on new investors/directors;</li><li>Provide relevant training to subordinates;</li><li>Processing dividend payments & other payment instructions;</li><li>Ensure compliance with anti-money laundering procedures;</li><li>Daily and effective input on time sheet or any time management system;</li><li>Attend client meetings with Manager as and when required;</li><li>Review and approve client invoices as part of the billing process;</li><li>Assist the Manager for new quotes or proposals to prospective clients; </li><li>Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes; </li><li>Input data on a specialist funds software and make optimum use of the software as and when/where required; </li><li> Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.</li></ul> <p><strong>REQUIREMENTS</strong></p> <ul> <li>Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA; </li> <li>A minimum of 3-4 years working experience in a similar position within a Management Company; </li> </ul> <ul><li>Good Knowledge of legal & regulatory framework, finance principles and reporting;</li></ul> <p><strong>SKILLS</strong></p> <ul> <li>Good analytical and problem solving skills;</li> <li>Good Knowledge of legal & regulatory framework, finance principles and reporting;</li> <li>Proficient in Ms. Excel, Word, PowerPoint & Outlook;</li> <li>Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills;</li> <li>Strong organizational and multi-tasking skills;</li> <li>Ability to work in a fast moving, demanding, high-pressure environment;</li> <li>A high level of accuracy and attention to detail;</li> <li>Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;</li> <li>Ability to maintain high level of confidentiality;</li> <li>Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.</li> <li>Is autonomous, self-disciplined and can productively work remotely;</li> </ul>